For many professionals, as their business grows, expansion is often best done in phases. A full-scale hiring or rental of an office in another territory is precipitated by several forays into that territory for sales meetings with clients, followed by the rental of a virtual office in the run-up to the actual office being sited.
The virtual office industry provides postal box and administrative assistant support for small or expanding companies worldwide. For a small fee, when renters are in the city where their office is located, they may often rent an onsite conference or meeting room. Many of the onsite conference or meeting room hires come with a projector, high-speed internet access, and optional refreshments. Clients utilize them for everything from blind taste-tests, to surveys, to focus groups, to meetings and interviews. If you are concerned with security regarding the information presented in your meeting, be certain to bring a non-disclosure agreement to the office staff at the virtual office that you are renting before you schedule the room.
As convenient, but slightly less attached to your own corporate identity are several chains that offer conference or meeting room hire at their own facilities. Some of the larger printing chains in North America and corporate realty management empires worldwide offer these services. One of the advantages of choosing a third-party corporate conference room is that they are usually brimming with the latest high-tech equipment that will ensure video conferencing or other types of technical requirements are absolutely covered.
As more and more organizations switch their companies over to cloud-based office suites from either Microsoft or Google, users are now finding out that in addition to some of the physical room choices that they are offered when they go online to start their conferences, there are also virtual choices that are being provided by software partners. Virtual conferencing in a virtual room online via one of the office suites provides the simple advantage that the entire conference is transacted via secure servers behind the companies firewall at a secure facility.
The drawback of some of the virtual conferencing in meetings that are held outside of corporations is that for many public organizations, laws require them to be physically present in the same location or the voting or other business that is transacted is not considered legally transacted.
Finally, for those that are looking for an infrequent meeting place in a specific geographic location, online organizations like Craigslist often feature ads by local area companies that are willing to rent out their conference room facilities.